Joint Municipal Purchasing Program

            As an effort to provide our 66 municipalities with an opportunity to purchase numerous municipal supplies, Washington County operates a Joint Municipal Purchasing Program.   The greater the number of municipalities that participate in the program, the lower the bid prices will be to accommodate those participants in a competitive market.   There is no obligation to purchase those items once an award is made.    

Primary features of the program include: 

  • Lower prices through group buying
  • Savings of advertising dollars, copy and mailing costs, etc. 
  • Communities are not obligated to purchase
  • There is no fee to join and no penalty to withdraw

 Participating municipalities anticipate their usage by filling out the survey form (January for summer supplies and August for winter supplies.)  Municipalities have the option to request additional items not listed on the survey.   Returned survey forms are tabulated, and the total amount of anticipated supplies for all municipalities is advertised for bid.  Once bids are received and certified, a municipality buying from the low bidder is considered to have honored the legal advertising requirements and thus saves the cost of advertising.  All products are bought directly from the vendor.  

 Participating municipalities themselves need to make separate awards to the lowest responsible bidder for each item. The awards should be made in a timely manner after bid opening and is dependent on the guidelines of each municipality

Summer items for bid: Liquid Asphalt, Bituminous Surfacing Material, Road Aggregates, Rock Lining, Corrugated Metal Pipe, Corrugated Plastic Pipe, and any other materials specified by municipality.

 Winter items for bid: Anti-Skid Material, Calcium Chloride, Magnesium Chloride, Sodium Chloride, Cold Patch, Motor Oil, Antifreeze, Hydraulic Fluid, and any other materials specified by municipalityPLEASE NOTE:  LIQUID FUELS MONIES CANNOT BE USED TO PURCHASE COAL ASH

Please see below for Joint Purchasing Anticipated Quantities Forms for your use.

Online Fillable Forms

Anticipated Quantities Municipal Survey Form - Summer 2023

Anticipated Quantities Municipal Survey Form - Winter 2023 

PDF Copies of Forms

Anticipated Quantities Municipal Survey Form 2023 PDF

Special Instructions